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Town Hall - Administrative Assistant

The Town of Clarksburg seeks qualified candidates for the part-time position of Administrative Assistant.  This position supports the Board of Selectmen, Town Administrator, as well as other departments, boards, and committees as necessary.  This position assists residents and the general public with any questions or concerns.  Prior municipal experience is recommended but not required.  A full job description can be viewed at www.clarksburgma.gov.  To apply please send cover letter and resume to townadministrator@clarksburgma.gov or by mail to:  Town of Clarksburg, 111 River Road, Clarksburg, MA  01247, ATTN:  Town Administrator.  Applications will be accepted until the position is filled.

Job Description

  • Assist town residents, outside agencies, and the general public with any questions or concerns, direct to the appropriate office as needed
  • Assist the Board of Selectpersons and the Town Administrator, as well as other boards/committees as necessary
  • Attend Board of Selectpersons meetings, take minutes, prepare for approval and signatures
  • Process licenses and permits for the Board of Selectpersons and permits for all inspectors.  Assist in filling out permit applications as needed.  Receive and record payments for licenses/permits and transfer to the Treasurer
  • Submit reports and licenses to the State that pertain to the Board of Selectpersons
  • Purchase office and custodial supplies for all Town departments
  • Maintain copier and postage meter and supplies for same 
  • Maintain schedule of meeting room at Town Hall  
  • Responsible for preparing and posting/advertising classified or legal notices for various departments
  • Receive and distribute mail for all Town departments
  • Maintain an up-to-date sewer/water lists
  • Maintain files pertaining to roads and sewer for Highway Department
  • Prepare billing invoices for various town departments and receive payments    
  • Process all Cemetery Deeds, maintaining a record of all purchases of cemetery lots as well as burials.
  • Compile, re-type as necessary, and submit to the printer all information in preparation for the printing of the Annual Town Report
  • Assist Town Accountant as needed
  • Look up various account balances for departments
  • Assist Vendors on payment of various invoices
  • Administer the use, rental and maintenance of all Town facilities and equipment under the jurisdiction of the Board of Selectmen